Microsoft Office 365 E1, E3 and E5 Plans Explained Blog: Professional advantage - BPM blog. In an eBook we published previously, we talked about some of the common mistakes to avoid when migrating to Microsoft Office 365 for the first time. These steps will help you to avoid. Once you've activated the Office 365 E1 Trial, turn on the license for any uses who need it. To learn how, read Manage user access to Teams. Once you've turned on the E1 Trial for the users who need it, you'll manage these users just like you manage users who have a paid license. Get Microsoft 365 Apps for enterprise, formerly Office 365 ProPlus, or Office 365 E1, E3 & E5 enterprise software for security and device management.
- O365 E1 Plan
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- O365 E1 Sku
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- Does O365 E1 Have MDM? - Microsoft Tech Community
- O365 E1 E3 E5 F3
Learn about the service limits in SharePoint for Microsoft 365.
Some products contain service plans that cannot be assigned to the same user at the same time. For example, if you have Office 365 E1 and Office 365 E3 in your tenant, and you try to assign both licenses to the same user, the operation fails. This is because the E3 product contains the following service plans that conflict with their E1. Aug 07, 2020 We are looking at O365 E1 licenses and are aware of the limitations of using O365 only in online mode with this license. However, we are wondering if it is possible to use the Outlook client on a Win10 laptop/desktop and/or on a smartphone (Android/iOs) to access Exchange online.
Limits by plan
| Feature | Microsoft 365 Business Basic, Business Standard, or Business Premium | Microsoft 365 E3 or E5, Office 365 E1, E3, or E5, or SharePoint Plan 1 or 2 | Microsoft 365 F1 or F3, Office 365 F3 |
|---|---|---|---|
| Total storage per organization1, 2, 6 | 1 TB plus 10 GB per license purchased3 | 1 TB plus 10 GB per license purchased3 | 1 TB3 |
| Max storage per site (site collection)4 | 25 TB | 25 TB | 25 TB5 |
| Sites (site collections) per organization | 2 million6 | 2 million6 | 2 million |
| Number of users | Up to 300 | 1- 500,0007 | 1- 500,0007 |
1Learn how to find the total and available storage for your organization. You can purchase an unlimited amount of additional SharePoint storage. See Add storage space for your subscription.
2 We recommend monitoring the Recycle Bin and emptying it regularly. The storage space it uses is part of the organization's total storage limit.
3 If you have a Microsoft 365 subscription and an Office 365 Extra File Storage add-on, the storage amounts are added.
4 This is the storage limit for a single site (previously called 'site collection'), not the amount of storage provided for each site. This limit applies to all types of sites, including Office 365 group-connected team sites and OneDrive. SharePoint admins can manually set lower storage limits.
5 Firstline Workers can't administer SharePoint sites.
6 Not including the OneDrive created for each licensed user.
7 If you have more than 500,000 users, contact a Microsoft representative.
Service limits for all plans
Items in lists and libraries
A list can have up to 30 million items and a library can have up to 30 million files and folders. When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. Nor can you re-inherit permissions on it. However, you can still break inheritance on the individual items within that list, library, or folder, up to the maximum number of unique permissions in the list or library (see the next section). To learn more about other restrictions for viewing large lists, see Manage large lists and libraries in Office 365.
Unique security scopes per list or library
For large lists, design to have as few unique permissions as possible and remain below 5,000 in total.
File size and file path length
250 GB. To learn more about restrictions and limits when using the new OneDrive sync app (OneDrive.exe), see Invalid file names and file types.
Moving and copying across sites
Copying/Moving multiple files in a single operation has three requirements:
- No more than 100 GB total file size
- No more than 30,000 files
- Each file must be less than 15 GB
Sync
For optimum performance, we recommend storing no more than 300,000 files in a single OneDrive or team site library. Although SharePoint Online can store 30 million documents per library, for optimum performance we recommend syncing no more than 300,000 files across all document libraries. Additionally, the same performance issues can occur if you have 300,000 items or more across all libraries you are syncing, even if you are not syncing all items in those libraries. If you use the previous OneDrive for Business sync client (Groove.exe), the sync limit per library is 20,000 items (including 5,000 items per team site).
Versions
50,000 major versions and 511 minor versions.
SharePoint groups
A user can belong to 5,000 groups per site (site collection), and each group can have up to 5,000 users. You can have up to 10,000 groups per site (site collection).
Note
For Azure AD group limits, see Azure AD service limits and restrictions as such limits can impact public and private group sites membership management.
Managed metadata
1 million total terms, having a total of 2 million term labels and 1 million term properties (these limits are for global & site-level terms combined). 1,000 global term sets and 1,000 global groups.
Overall site metadata
1000 GB per site (metadata rarely reaches this size).
Subsites
2,000 per site (site collection). We recommend creating sites and organizing them into hubs instead of creating subsites. If you do use subsites, we recommend limiting their number (especially on heavily trafficked sites).
Note
Your organization is limited to 2,000 hub sites. You might not need a hub site for every function, and it's important to do some planning before you create hubs. For more information, please visit Planning your SharePoint hub sites.
SharePoint hosted applications
20,000 instances per organization.
Users
2 million per site collection.
O365 E1 Plan
Note
There is no distinct limit to the number of guests you can invite to SharePoint sites. For more information about external sharing, see External sharing overview.
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See also
At only $8 a month per user, Office 365 E1 sets your company up with an enterprise-class productivity suite. Each user gets access to email, secure storage, collaborative platforms, and a host of tools designed specifically for large-scale businesses to thrive. It’s entirely cloud-based.
Of course, there are some drawbacks along with the affordability. We’ll cover the highs and the lows, as well as how E1 stacks up against the more bare-bones Office 365 Business Essentials and the other Enterprise plans, E3 and E5.
Overview of Office 365 E1
Depending on what you’re looking for, the lightweight nature of Office 365 E1 might be good enough. You get access to web-based versions of the core office apps, which include:
The web-based apps aren’t as feature-rich as their desktop counterparts, and without wifi, they limit you to read-only access to Office files. In terms of the core apps, what you’re essentially getting with E1 is the free Office 365 plan known as Office for the Web.
So you can see why the Office 365 E1 plan is less than half of the cost E3, the next level up in Microsoft’s Office 365 Enterprise productivity suites.
But, if you’re not worried about advanced functions in Word or Excel, or needing constant internet access, then these tradeoffs aren’t terrible. After all, you do also get access to Microsoft’s core collaborative services:
That’s a good deal for less than $10 per user per month. You will get more robust versions of these products with E3 and E5 plans, but Office 365 E1 provides more than enough business-critical functions.
Here are some of the chief reasons people depend on it:
- Unlimited users: E1 lets you add as many users as you need, whereas all Office 365 Business plans are capped at 300.
- Integrated OneDrive storage: Each user gets 1 TB of cloud storage through Office 365 OneDrive, which has tight, intuitive integration with all your other Office apps. Save all your work in a single, searchable, secure location that you can safely share with co-workers or external stakeholders.
- Business-class email with Exchange: Users get a 50 MB inbox and can send messages up to 150 MB. There’s also anti-malware and anti-spam filtering. The browser-based experience in Outlook is supported by Exchange, giving users anywhere access to their calendar, contacts, and email.
- Power Automate: Without writing a line of code, users can build secure and time-saving workflows with built-in AI capabilities.
- Collaborative platforms: Users can co-edit files directly within apps like Word and PowerPoint, and coordinate via Teams, Yammer, Planner, and SharePoint.
Supported by OneDrive, Exchange, and Office 365 Groups, your employees can collaborate safely and securely with whoever they need to, wherever they are.
What about tablets and mobile devices for Office 365 E1?
An Office 365 E1 license lets a single user install Office mobile apps on up to five phones and five tablets (with a screen size of 10.1” or less). The Office desktop apps aren’t included.
How does E1 differ from other Office 365 plans?
E1 is part of the Enterprise family of Office 365 plans, which are built for larger businesses with concerns about security and compliance.
Considering the switch from an Office 365 Business plan? As a general rule, that makes sense if you need to accommodate more than 300 users. If not, Office 365 Business might meet your needs for now.
Here’s how they compare in terms of price and whether desktop apps and collaborative platforms (like Teams and SharePoint) are included:
Note that Office 365 ProPlus technically falls under the Enterprise family of plans—you can compare it to the others here—but we don’t generally recommend it. You don’t get the collaborative platforms, which are arguably essential.
I mention it because it’s the enterprise equivalent (not an exact match) of Office 365 Business. Similarly, you can think of E3 as the analog of Office 365 Business Premium, and of E5 in its own league with features that aren’t available with any Business subscription.
For Office 365 E1, its “matching” plan is Business Essentials—no desktop apps, but all the collaborative platforms.
Office 365 E1 vs Office 365 Business Essentials
It’s not uncommon for growing businesses on a budget to choose between Business Essentials and E1. Here’s how those compare:
As you can see, there are only a few features that separate Office 365 E1 from Business Essentials. You can save a little cash per user each month if you’re not worried about the user limit. Here’s more on the total feature availability for each plan.
O365 E1 Sku
E1 vs E3 and E5: Which should you get?
Office 365 E1 is the lightest version in the Enterprise family. It’s an affordable, scalable option that you might as well stick with for as long as it meets your business needs.
As you choose between the three levels, know that you have some flexibility in purchasing licenses.
Your admins might need E5 for the advanced security and administrative features, whereas your typical end user might be fine with an E1. The key to choosing the right plan is to accurately forecast your user needs. How much OneDrive storage will they need this year? What level of control at the admin level?
O365 E1 E3
Here’s a quick breakdown on the tradeoffs that come with the affordability of Office 365 E1:
More detail here on all the features included, and note the available add-ons.
It’s important to keep the cost of add-ons in mind. Are you having to rely on third-party apps or outsourcing for security, compliance, or business analytics? Are people worried about their inbox size or the amount of large files they have saved to OneDrive?
If you’re trying to save money per user with an Office 365 E1 subscription, but budgeting separately for options included with E3 or E5, you might want to take a second look.
Does O365 E1 Have MDM? - Microsoft Tech Community
On the other hand, you might also want to adjust your licensing if you’re paying for the upper-level enterprise subscriptions but only a fraction of your users are using the advanced features. Could most people get by on E1?
O365 E1 E3 E5 F3
Of course, what works for you now might not be the right fit forever. But that’s the beauty of Office 365. You can always think about upgrading as your business needs evolve. If in doubt, never compromise on this: your team should feel empowered by the tools you use.